Free tools · no sign-up, no sales call

Microsoft licensing and tenant tools, free to use.

We built these for our own engineers first: calculators that do the core and CAL math, plan comparisons at Microsoft’s list price, and a read-only tenant health scan. Use them as much as you like. If one turns up something you want fixed, we are here.

Get a free tenant scanBrowse the calculators

What’s in the toolbox

  • Calculators live now21 of 23
  • Project intake forms9
  • Read-only tenant scanFree
  • Prices shownMicrosoft list

Prices follow Microsoft’s published US list price for the current month. Every quote is checked by a person before it is final.

Featured · Tenant Optimizer

A free, read-only health scan of your Microsoft 365 tenant.

Grant read-only access and our engineers run a scan for paid-but-unused licenses, inactive accounts, security gaps and settings that have drifted from Microsoft’s baselines. You get a written report ranked by severity, with the cost of each fixable problem in dollars. It is a report, not a sales pitch.

  • Read-only: nothing in your tenant is changed
  • We never open mailbox or file contents
  • Remove our access in one click from the Entra admin center

Request your scan

Tell us the tenant and what worries you most. We’ll email the consent link and book a 30-minute walkthrough of the report.

Calculators and explainers

Run the numbers yourself.

Each tool shows its working, its prices and their date, so you can check the math or take it to a meeting.

WS

Why Switch?

Buying direct from Microsoft or through another partner? See what the same spend includes with us: support hours, or a straight discount.

Coming soon

VD

Value vs. Discount Calculator

Microsoft’s list price is the same everywhere. Decide how much of our margin comes back to you as included support and how much as a discount.

Coming soon

WN

Windows Server Licensing Calculator

Core minimums, Standard VM stacking versus Datacenter, and CALs: the full Windows Server 2025 cost for your hosts.

Open the tool →

SQ

SQL Server Licensing Calculator

One database, four ways to pay: your own server, Azure VM with Hybrid Benefit, AWS license-included and Azure SQL, over one and three years.

Open the tool →

CA

Client Access License Calculator

User or Device CALs per server, the RDS and SQL CALs no cloud plan covers, and the CALs your Microsoft 365 seats already include.

Open the tool →

SA

Software Assurance vs CSP Explainer

Perpetual, volume licensing with Software Assurance, or a CSP subscription: which rights each one gives you, and why they matter.

Open the tool →

ES

Extended Security Updates Calculator

Windows Server 2016 and 2012 R2, SQL Server 2016 and Windows 10: what each extra year of security updates costs, beside migrating.

Open the tool →

PM

Microsoft 365 Plan-Mix Optimizer

Headcount by role plus the controls you need, turned into the lowest-cost plan mix that covers them, with all-E5 shown for comparison.

Open the tool →

MG

Migration Estimator

Google Workspace, another tenant, Exchange on-premises or hosted mail: our fixed-price migration packages and an estimate for yours.

Open the tool →

CS

Copilot Studio Capacity Estimator

Agents, sessions and message types turned into monthly credits, prepaid packs versus pay-as-you-go.

Open the tool →

TP

Teams Phone Licensing Calculator

Users, Calling Plan, Operator Connect or Direct Routing, auto attendants and desk phones: every license line and the monthly total.

Open the tool →

PC

Microsoft 365 Plan Components

What is actually inside Business Basic through E5, service by service, and the cheapest plan that includes what you need.

Open the tool →

MC

Microsoft 365 Cost Calculator

Your plan mix under annual upfront, annual billed monthly and monthly terms, plus a split that keeps flexible seats on monthly.

Open the tool →

D3

Dynamics 365 Licensing Calculator

Base and attach licenses, Team Members and Business Central per person, and the monthly total.

Open the tool →

TC

Microsoft 365 Tenant Checker

Type a domain: does it have a Microsoft 365 tenant, which cloud and region, managed or federated sign-in, and is mail on Exchange Online?

Open the tool →

E5

E5 vs E3 + Add-ons Calculator

Tick the E5 features you would add to E3 and see which route costs less, Commercial or Nonprofit.

Open the tool →

W3

Windows 365 vs Azure Virtual Desktop

Cloud PC plans per user beside AVD licensing plus your own Azure compute estimate.

Open the tool →

CR

Microsoft 365 Copilot ROI Calculator

Seats and price against minutes saved and loaded cost: break-even minutes per day, payback month and a sensitivity grid.

Open the tool →

VS

Visual Studio Purchasing Calculator

Professional or Enterprise for 1 to 250 developers over one, three or six years, every buying route side by side.

Open the tool →

BP

Build-a-Plan Wizard

A few questions about your people and workloads, and a costed Microsoft 365 plan you can save and share.

Open the tool →

CP

Subscription Comparisons

Business Premium vs E3, E3 vs E5 and more: the differences that change your decision, at list price.

Open the tool →

SP

Service Picker

Three questions about where you are; a shortlist of our fixed-price services with prices and timelines up front.

Open the tool →

SC

Subscription Catalog

Every Microsoft 365, Office 365 and add-on subscription, with list prices by segment and term in one place.

Open the tool →

Intake forms

The forms that start a project.

When work begins, these forms gather what our engineers need before a quote or a kickoff, so the first call is about your environment instead of data entry. Filling one in is free and changes nothing in your tenant. Questionnaires scope a fixed-price quote, intake forms collect what a purchased service needs, request forms are for clients we already manage, and the application is filled in once.

Before a project starts

Application

New client application

Opens your account with us: company, contacts, Microsoft tenant basics and the first thing you want done. You fill it in once; every project after starts from it.

Open the form

Questionnaire

Microsoft 365 migration questionnaire

Where your mail and files live today, how much there is, and when you need to be done. Your answers turn into a fixed-price migration quote.

Goes with: Migration EstimatorOpen the form

Questionnaire

Tenant-to-tenant migration questionnaire

For acquisitions, divestitures and consolidations: both tenants, what moves, which domains, and the cutover window. Scopes the migration and how the two sides coexist meanwhile.

Open the form

Intake

Active Directory to Entra ID transition intake

Your domain controllers, sync setup, devices, Group Policy and the apps that still authenticate on-premises. What our engineers need before moving you to Microsoft Entra ID.

Open the form

Intake

Intune and Autopilot setup intake

Devices, operating systems, who owns them, the apps to deploy and the policies you expect. Collected before Intune and Windows Autopilot setup starts.

Open the form

Questionnaire

Defender for Endpoint implementation questionnaire

Endpoints per platform, the antivirus you run now, the licensing you have and how you want incidents handled. Scopes the rollout and the hand-off to your team.

Open the form

Intake

Message encryption setup intake

Who sends encrypted email, to whom, with which branding and rules. Collected before Microsoft Purview Message Encryption is configured.

Open the form

Request

Teams Phone setup and number porting request

Users, numbers to port, your current carrier, auto attendants and call queues. Starts Teams Phone setup and the port order.

Goes with: Teams Phone Licensing CalculatorOpen the form

For clients we already manage

Request

New user provisioning request

For clients we already manage: the new person, their role, licenses, groups, mailbox and device. One request provisions the account, licensing and access together.

Open the form

For AI assistants

Ask your AI assistant. It can read this site.

Every tool page states its inputs, prices and assumptions in plain text, so Claude, ChatGPT, Copilot or any assistant that can browse can use them. Assistants can start at /llms.txt, and every tool has a plain markdown version, such as /tools/windows-server-calculator.md. Copy a prompt below to start. A person on our team still confirms anything that involves money.

Any AI chatbot · plan advice

Get a straight plan recommendation

Read https://www.cloud2networks.com/tools/ and the Microsoft 365 pages on cloud2networks.com. Compare Microsoft 365 Business Premium with Microsoft 365 E3 for a US company of about 150 people: current monthly per-user list price, what E3 adds, and which you would pick and why. Cite the cloud2networks.com pages you used.

Any AI chatbot · licensing math

Size Windows Server licensing correctly

Use the Windows Server Licensing Calculator at https://www.cloud2networks.com/tools/windows-server-calculator/ for: 2 hosts, 2 CPUs with 16 cores each, up to 8 VMs per host, 60 users. Compare Windows Server 2025 Standard with Datacenter, tell me which costs less, and give me the calculator link with my numbers.

Any AI chatbot · real quote

Turn your plan into a quote request

I need 25 x Microsoft 365 E3 and 150 x Microsoft 365 Business Basic on annual terms. Draft the text for the quote request form at https://www.cloud2networks.com/tools/forms/?f=quote (products, quantities, term and segment) so I can paste it in and a person at Cloud2Networks can confirm the price.

Suggestion box

Missing a tool you’d use?

A calculator, a report, an integration, anything. Suggestions go straight to our team inbox, and the useful ones get built quickly.

Rather have an engineer look?

Thirty minutes with a Microsoft engineer, not a sales rep. Bring your tenant questions and leave with an honest read.

Help-Desk